Office Assistant Job Description

About Purpose Prep

Purpose Preparatory Academy Charter School is an academically challenging, disciplined, and joyful elementary school in Nashville, TN. Through rigorous curriculum, high-quality instruction, and positive character development, Purpose Preparatory Academy ensures that all Kindergarten through grade five students achieve the academic skills, knowledge, and ethical foundation to be set on the path to college. 

Be the Office Assistant at Purpose Prep. 

Change the World. 

We are seeking an Office Assistant who believes strongly in our mission and vision and whose actions demonstrate high expectations for scholars, families, and colleagues. This individual must demonstrate flexibility and reliability.?The Office Assistant is entrusted with helping keep the office running smoothly while supporting the efforts of the office manager and the entire Purpose Prep family. 

Qualifications

Purpose Prep has launched an urgent search for a committed, intelligent, hard-working Office Assistant. We will consider candidates who: 

• Embodies Purpose Prep’s mission, vision, and RISE with Purpose values (Purpose, Respect, Integrity, Self-Determination, Excellence)
• Believes that there is not a more urgent task than providing an outstanding academic and character education to students from urban backgrounds
• Bachelor’s degree preferred but not required.
• Two or more years of clerical experience or qualifying degree
• Strong organizational abilities
• Detail oriented
• Experience in clear, respectful communication with both adults and children.
• Preferred experience working in urban settings
• Knowledge of office equipment and services including computers, printers, copiers, fax machines, phones, and software
• Familiarity with Microsoft Office, especially Word, Excel, PowerPoint, and Google Suite
• Proven ability to network and engage a diverse set of stakeholders and rally them toward a common mission.
• Open to feedback, willingness to take personal responsibility

Responsibilities

School Office/Operations 

• Receive and respond to incoming calls
• Support with the processing of documents, files, and mail 
• Organize student and office files
• Process invoices and tardy slips 
• Prepare requested student files for pick-up and update incoming files for leadership review 
• Request files for incoming students, log and file them in when they arrive.  
• Assist in verifying qualifications for school wide incentives, recognitions, and events 
• Create folders and documents for orientation and student onboarding
• Coordinate and maintain multiple schoolwide data trackers daily
• Prepare and oversee daily attendance of scholars
• Oversee and support with afternoon dismissal daily until all students and buses are clear

Family Involvement and Staff Support

• Execute the logistics of schoolwide events that ensure strong family and community engagement
• Support teachers, staff, and leadership with classroom-related and operational tasks
• Participate in school wide events, and other required programs (during or after school) as needed throughout the year
• Participate in community events, such as recruitment fairs, canvassing events, and fundraiser events as needed throughout the year

Professionalism

• Communicate effectively with students, families, and colleagues
• Collaborate with other staff members and actively participate in training, professional development and learning activities
• Work to continuously improve effectiveness in all school wide practices.
• Use feedback to make productive changes in performance
• Complete all administrative requirements by given deadlines

Compensation

We offer a competitive compensation package with comprehensive health benefits and top tier retirement package. Purpose Prep will consider exceptional candidates who are only available for part-time work. 

APPLY NOW: Email resume and cover letter to lnewman@purposeprep.org.